Car rental software features: from rental agreement to cash book
RENTYRR is not a general accounting package with a rental module bolted on. It is built around the daily reality of a car rental business: a customer is standing in front of you, you want to know whether the car is free, you draw up an agreement, have it signed and hand over the keys. Here is what each part does.
Drawing up and signing rental agreements
Drawing up a rental agreement is the job you do most often and the one where mistakes creep in. In RENTYRR you pick the vehicle and the customer, fill in the period, and the agreement is ready with the right details already in it. You have it signed on the spot on a phone or tablet, and the signed document is stored automatically with both the reservation and the customer. No more digging through a folder to find out who had which car.
- Create, store and download agreements as PDF
- Sign digitally on a phone or tablet
- Overview of running, upcoming and completed agreements
- Look things up per customer or per vehicle
Calendar and reservations
Double bookings are the most expensive kind of mistake in rental: you have to disappoint a customer who has already paid. The calendar shows in one screen which vehicle is booked when and which are free. Schedule a reservation that clashes with an existing one and you see it straight away rather than on the day itself.
- Visual calendar of every reservation
- See at a glance which vehicles are available
- Less chance of double or incorrect bookings
- Turn a reservation into an agreement
Tracking your fleet and maintenance
Every vehicle has its own story: mileage, service intervals, damage, and whether it can go out today. Keeping that in separate files works until you have five cars. After that it does not. In RENTYRR each vehicle has its own record holding maintenance and damage, so you always know where a car stands.
- Add, edit and retire vehicles
- Record maintenance and damage per vehicle
- Status per vehicle always current
- Register fines and link them to the right renter
Cash book and financial overview
What does a particular car actually earn? That is hard to answer when income and costs live in different places. The cash book tracks income and expenses per period, per vehicle and per category, so you can see which vehicles pay their way and which mostly cost money. At the end of the quarter you export the lot for your accountant.
- Income and expenses per period
- Insight per vehicle or per category
- Export for your accountant
Customer records and rental history
A returning customer does not want to hand over their details every time. The customer records hold every renter with their details and their full rental history. On a new rental you pull those in with one click, which speeds up the counter and puts fewer typos in your agreements.
- All customer details in one place
- Full rental history and agreements per customer
- Faster work at the counter
Staff and permissions
As soon as more people are involved, you do not want everyone to reach everything. You give staff access to your company and decide per person which parts they may see and edit. A counter colleague can create agreements without being able to open your financial figures.
- Add staff to your company
- Set roles and permissions per person
- Access to exactly the right parts
At the desk and next to the car
RENTYRR runs as an app on iPhone and Android, so you can hand over a vehicle and have it signed while standing beside it. For desk work there is a web version. Both work on the same data.
Read on
See how it works for yourself?
30 days free with your own vehicles in it. No setup fees, cancel monthly.
Start your free trial